Proxy of member of co-operative society not entitled to vote in AGM or SGM
PROXY: Proxy is an authorized person in writing by a person authorizing a proxy to do or not to do any act on behalf of a person on certain date or occasion. Such an authorized person may be spouse, child, grown up child or a any other relative or a friend named in the proxy letter.
SPOUSE: Spouse mean the second one of married couple. i.e. Husband & Wife. Husband is spouse of wife and wife is spouse of husband.
AGM or SGM: AGM is Annual General Meeting to be held as per statutory provisions of the DCS Act, 2003 (Delhi Co-operative Societies Act, 2003), once a year for the purpose of presenting Audited Balance sheet to the members for their approval and also to get the next years programme and its expenses approved from the members besides other matters of all the members of the co-operative society. SGM is any general meeting of the members, other than the Annual General Meeting held for any other special reasons as my be decided by the Managing Committee or its members from time to time.
MEMBER: means a person joining in the application for the registration of a co-operative society and a person admitted to the membership after such registration in accordance with this DCS Act, the rules and the bye laws of the society and it includes a nominal or associate or joint member and the Govt when it subscribes to the share capital of a co-operative society.
ATTENDANCE IN A MEETING OF MEMBERS: Annual general meeting or a special general meeting in a co-operative society is conducted of members only. Only the members are to attend. If a co-operative society is of 100 members, only 100 persons can be present, if all the shareholders have come. Only a member can attend the meeting. In case of joint membership of 2 or 3 persons in one flat, only one person whose name is 1st is entitled to attend and vote in the meeting.
PRACTICAL PROCEDURE WHICH MAY BE ADOPTED AT THE VENUE: The agenda for the meeting which shall be discussed and approved is given sufficiently in advance to all the members. Therefore, the members can discuss among their spouse or relatives or friends before coming to the meeting. In the venue of the meeting place, only the members who are eligible to cast vote should be allowed as per law.
WHOSE RESPONSIBILITY TO ENFORCE DISCIPLINE: If an observer has been invited from the office of the co-operative society, the members are required to lodge written protest with him and not allow the meeting to continue until proper discipline is maintained among the members to ensure that only the members who are eligible to vote shall attend the general meeting.
WHAT OPTIONS AVAILABLE: The society may videograph the proceedings and any member also may photo shoot or make a video of the attending persons. Who so ever is present will be counted as a person allowed by the Managing Committee to sit in the meeting.
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